Reimagining E-Procurement: Our Holistic Solution for Your Procurement Needs
With Sourcify, you can effortlessly digitize your procurement processes. Our system is tailored to your needs and seamlessly integrates into your existing IT landscape within just a few months.
From tenders and ordering to automated invoice verification, we map the entire process in our user-friendly system. Are you ready to optimize your procurement?
Our Solutions for
Tenders
Creating tenders is time-consuming: You must painstakingly collect data, formulate requirements, specify articles, and define queries. Suppliers submit their bids in different formats, making evaluations complicated. To get a clear overview, you need to manually merge multiple Excel sheets – wasting both time and energy.
Increase efficiency – reduce costs with:
- Digital access to articles, specifications, and order volumes from supplier catalogs
- Predefined text blocks for faster tender document creation
- Standardized offer formats for suppliers
- Automated bid comparisons at the click of a button
- Export functionality for bids in common formats
- Integration of awarded products & conditions into supplier catalogs
- Cost savings through optimized processes and transparent pricing
We’ve already successfully managed over 200 tenders for our clients – optimize and streamline your tender process today!
Contract Management
Contracts are often scattered—on paper, scanned, or centrally stored—making it easy to miss cancellation deadlines. This can result in automatic renewals and unnecessary costs.
With our contract management, you have everything under control:
- Centralized management – all contracts in one place, always accessible
- Deadline tracking – automatic reminders for cancellations and renewals
- Customizable terms – adjustable contract durations and volume agreements
- Cost savings – avoid unnecessary renewals and save money
- Full transparency – access total cost control at the push of a button
Ordering & Goods Receipt
Many organizations struggle with a lack of transparency regarding orders. Investment requests are often handled manually on paper, increasing costs and slowing processes. Tracking which goods have arrived can be a challenge, leading to tedious invoice reconciliations.
With our digital platform, you optimize order & approval processes – transparently, efficiently, and standardized:
- Real-time transparency over all orders and delivered goods
- Digital approvals for purchase and investment requests
- Budget, limit, and approval tracking
- Intuitive and user-friendly interface
Invoice Management
Currently, invoice verification is a time-consuming process, involving manual reconciliation of 100+ line items, which is both error-prone and inefficient. Comparing orders and delivery notes adds further complexity without generating real value.
Our solution automates the 3-way match between invoices, order data, and goods receipts:
- Automated data reconciliation for error-free invoice verification
- Customizable approval workflows and permissions
- Seamless integration into your accounting system
- Audit-proof document storage
- E-invoicing support: Compatible with Peppol network, ZUGFeRD, and XRechnung
Consulting & Change Management
Implementing new systems, processes, and structures can be challenging. Many organizations lack the experience and resources to successfully manage change. This often leads to resistance, inefficiencies, and delayed project success.
With our industry-specific expertise, we support your organization throughout the transition – ensuring project success.
Our approach includes:
- Effective change management – full support for all transformation steps
- Stakeholder management – ensuring acceptance and engagement
- Transparency & communication – clear messaging & documentation throughout the project
- Industry expertise – deep knowledge of hospitality & procurement challenges
- Seamless integration – new systems integrated smoothly into existing structures
How Tendering Works with Sourcify
1. Requirements Identification
The process begins with identifying articles, specifications, and order volumes.
With Sourcify, this step is significantly simplified as the software provides access to digital supplier catalogs. Existing data can be quickly retrieved and integrated into the procurement process – saving time and increasing accuracy.
2. Tender Creation
Once the needs are identified, the actual tender process begins.
- Predefined text blocks enable standardized and rapid tender creation.
- Sourcify ensures that all suppliers submit their bids in a standardized format, simplifying comparisons later.
Curious for a glimpse? See for yourself! Benefits of Sourcify in the Tendering Process
Sourcify Benefits in the Ordering Process
In Professional Hands from the Start
With Sourcify, you are in the best hands from the initial idea to full implementation. Our structured and proven project approach ensures that your processes are seamlessly digitalized and optimized – customized to your specific needs.
Here’s how your project unfolds:
Kick-Off Meeting
Together, we define your requirements and goals to set the project up for success.
Master Data Preparation
You provide the necessary data to establish a solid foundation.
System Setup
We configure the system according to your individual needs.
Supplier & Catalog Coordination
Together, we define which suppliers and product catalogs should be integrated.
Supplier & Catalog Data Upload
We work with your suppliers to integrate the approved data into your system.
Key User Training
Your core team members receive in-depth training to ensure safe and effective system usage.
Fine-Tuning
We optimize processes and system settings based on your feedback.
User Training
Your employees in hotels and headquarters receive targeted training for efficient system use.
Go-Live
Your system goes live – fully prepared and ready to use.
With Sourcify, you have a reliable partner guiding you through every project phase – ensuring your goals are met. Let’s start your journey together!
Always Here for You Support & Development
Reliable Support
Digital & Close
Our support team understands the challenges of hospitality & procurement and provides fast, practical solutions.
Training
On-Site or Online
Even the most intuitive systems require proper onboarding. Whether web-based or in-person, we tailor our training to your needs. Regular training keeps your team up to date.
Continuous Development
Tailored Solutions
Our system grows with you! Need new integrations, workflows, or features? We’ll evaluate feasibility and customize solutions to fit your needs.
Whether you're in hospitality or gastronomy, independent or a chain... We have the perfect solution for you!
Contact us for a free consultation!