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Digital Solutions

e-Procurement

e-Procurement

Sourcing

Contract Management

Ordering

Goods Receipt

Invoice Control

Interface accounting
Scanning & invoice receipt

Sourcing

The challenge

While creating a tender, data has to be collected painfully, requirements, article and specifications are being defined. To make things worse suppliers submit their offers -not as requested- in individual formats, which forces you to compare different formats in order to normalize data. This complicates the evaluation and assessment and costs a lot of energy and time.

Our solution

With our smart sourcing function, you do not only save time by using pre-defined the templates but also by adopting existing article, it's specification and past order volume. The standardized procedure forces the suppliers to submit their offers in a uniform format. The quotes are being compared based on the chosen weighted evaluation system just by a fingertip and the awarded results transferred into a catalog for puchases.

Contract Management

The challenge

Your contracts are stored neatly in folders at different locations. But again and again it happens that you miss notice periods and the contracts are automatically continued without renegotiation.

Our solution

Define all types of contracts, such as umbrella agreements, supply contracts, service contracts, rental and Lease contracts etc. centrally in the contract management. All relevant details such as terms and notice periods of the contracts can be entered in order to benefit from e.g. cancelation reminder.

Ordering

The challenge

Purchasing Orders are being place in all kinds of ways from telephone to supplier online shops. There is no tool to collect consolidated order data for statistics and analysis, which results in a highly manually driven, cost intensive and uncontrolled process.

Our solution

With the order tool all kinds of categories for products and services are displayed in catalogs maintained from the suppliers, controlled by you. The Purchase Orders are placed by users which follow a pre-defined purchasing and approval workflow. Together we define a concept with rights and roles for your users.

Goods Receipt

The challenge

Which goods have been delivered when and where, received from whom? Is it possible to say that at any time with certainty and above all without having to search through several delivery notes? Maybe hardly.

Our solution

The integrated goods receipt give a suggestion of postings based on the purchasing quantities or suppliers dispatch advice. This provides traceability and an audit-proof documentation of receipts. At the same time this data serves an ongoing materials management process.

Invoice Control

The challenge

The invoice verification and control of matching order lines, quantities and prices take time and are highly error-prone.

Our solution

With our 3-way matching system, errors are automatically identified. Prices must match the order price, quantities the information are being compared to the entered goods receipt. The invoice can be scanned through a scanning service of your choice or from our recommendation. EDI integrations are possible to be processed and your accounting system can be interlinked for the information transfer. All documents are stored audit-proof in a data management system.

The ideal solution for your industry

Easy. Superior. Procurement.

Our favorite industries

Hotel industry

Gastronomy

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